NATIONAL ARMY SECURITY AGENCY ASSOCIATION
Board of Directors Meeting Report
February 27, 2003
Seat #6-William Luker- Chairman
Seat #1- Bill Jacobson- PX
Seat #2-Lon Mitchell- Vice Chairman
Seat #4-Charlie Ziehl- Past Secretary
Seat #5-Wayne Atwell-Treasurer
Seat #3-Larry Ridgeway- Information Technology (Webmaster)
Seat #7-Duke Dodge- Secretary
Report of February 20, 2003 BOD Meeting: (Secretary)
I. Meeting Call to Order (Chairman)
The BOD meeting was called to order by the Chairman at 9:00 PM (EST) or 2100(EST).
II. Roll Call (Secretary)
All members of the Board of Directors (BOD) were present except the Webmaster, Larry Ridgeway. An E-mail received from Larry on the day of the meeting stated that problems with his home computer equipment would prevent his attendance.
III. BOD Disposition of Past Reports
A. Reading of Last Meeting Report (Secretary)
The approved Secretary’s report of the December 19, 2002 BOD meeting was electronically (i.e. e-mail) distributed to the BOD as an attachment to today’s meeting agenda by Chairman Bill Luker. The Secretary’s DRAFT of the report had been previously circulated to the BOD via e-mail for review and approval. The Webmaster posted the approved report onf the NASAA website in December, 2002 after receipt of authorization from the Chairman.
B. Treasurer’s Report (Treasurer)
The Treasurer’s report was sent to the BOD via e-mail on January 27, 2003. The same report was attached to today’s meeting agenda by the Chairman. The report shows a balance of $ 5771.23 in the Treasury a/o January 27, 2003. The Treasurer’s report was approved as read by unanimous vote of the BOD members present.
Note: The Secretary recommends that all reports from BOD members be forwarded to the Chairman and be included as attachments to the agenda. That way all BOD members present for the meeting can have the material we are voting on.
IV. Assorted Reports
A. PX Status Report( Jake)
Jake submitted his report of PX sales to the BOD via e-mail on February 20, 2003. The report summarized sales and current inventories of NASAA patches and Bumper stickers since the December, 2002 BOD meeting. Jake noted that it was too early to predict which will sell the best in the future. In response to a question from Wayne, Jake considered that responsibility for keeping track of PX money transactions to see if the PX is making or losing money remain with the Treasurer; Jake would keep track of the PX inventory. At Chairman’s request, the Treasurer agreed to keep track of PX money transactions. Wayne asked the status of Decals or Window Stickers. Jake’s e-mail forwarded the final design of window stickers that were ordered from Jim Pierce of Military Graphics (M-G). The four (4) types of stickers include: LFCF Window Sticker, INSCOM Window Sticker, Euro Window Sticker, and Mt. Fuji Window Sticker. Jake ordered 50 of each design from M-G on January 19, 2003 as indicated by Jake’s e-mail. Wayne indicated he paid M-G for the Decals some time ago. Standard delivery was to have been in 4-6 weeks. Jake will give M-G a few more days to deliver. If Decals are not delivered Jake will send an e-mail inquiry to M-G and advise the results to the BOD. Jake said he planned to reorder Decals when his inventory reached the 50 % stock point. Realizing how anxious the Secretary is to get his Mt. Fuji sticker, Jake plans to only charge Duke ….$2500. Ha ! Duke will pay not a penny more than $ 5.00 including S/H. Duke also wants a LFCF Window Sticker for his 2nd car. This way everyone will know that, in his prime, he was one hell of an OXYMORON. Double Ha !
Note: Jake suggested his written report be included as part of future meeting agendas. All BOD members present agreed. No vote was required. Future meeting agendas issued by the Chairman will include: (a) Secretary’s Report of Last Meeting (b) Treasurer’s Report (c) PX Report , and any other formal report intended for presentation in a NASAA meeting. See Secretary’s note above.
B. Website ( Webmaster)
No report of status due to the absence of the Webmaster, Larry Ridgeway.
C. Membership ( Treasurer)
The Treasurer submitted his report on Membership to the BOD via e-mail on January 19, 2003. According to Wayne’s report, we had 557 paid up members a/o January 19, 2003.
The report forecasted a drop in NASAA membership to 503 by January 31, 2003, assuming we get no new or renewed members. Wayne’s report said he planned to clean up the master roster and forward a copy to the Webmaster. During the meeting Wayne opined that NASAA membership was probably less than 500. Jake said he has started sending “nice” letters with PX orders and membership cards. The Vice Chairman asked whether members have been asked to supply the BOD with the names and addresses of ASA veterans who are not members of the NASAA. Lon’s thought
segued to ideas to send “ care packages” which included brochures or pamphlets containing membership forms and describing the benefits of NASAA membership to ASA/ INSCOM group re-unions. The Chairman plans to discuss ways to solicit new memberships from ASA/INSCOM veterans groups with INSCOM associate, Bill Morgan. This discussion of what will constitute the make-up of “ care package” correspondence to ASA/INSCOM veterans reunions, how to incorporate Bonnie’s brochure ideas, what a pamphlet should look like, what kind and quality of paper to use, etc. was tabled pending further review by the Chairman. The Chairman will advise the BOD by e-mail of any next actions required on this subject in advance of our next meeting.
V. Old Business
A. PX Items
The Chairman said he liked the transition to Old Business because the PX is first on the agenda. The Chairman made a motion that: “ New Members be sent a Bumper Sticker and a PX Price List/ Order Form (along with the Membership Card they now receive).” Prior to the Chairman’s motion, Jake said he was going to work on a PX order form that included PICS of stuff on sale. While the vote on the motion was in progress, the Vice Chairman asked whether the NEW members would also be asked for names and addresses of ASA vets who were known to be non-members of NASAA. The Chairman said Lon’s statement was to be taken as a suggestion that was not part of the motion being voted on. Jake expressed concern that sending a Bumper Sticker plus order form would require custom envelope, higher postage costs, etc. The Secretary suggested that a Window Sticker (Decal) tied to a new member’s duty station be substituted for the Bumper Sticker in any mailing to new members. Jake said that his cost of sending the regular renewal/new membership letter (and membership card) is right at the edge of the cost of a 37 cents stamp. Jake then agreed that substitution of the Window sticker would cause it to fit in a regular envelope. Everyone liked the new idea. The new member can choose the Window sticker (Decal) they want when they fill out the membership form. Finally a motion was made by the Chairman to amend the original motion to read window sticker of choice rather than bumper sticker. After a lot of discussion it was agreed by the BOD to table the motion for resolution by e-mail vote. It was further agreed that Jake would write a clarifying motion for resolution by e-mail. All agreed.
Jake’s clarifying e-mail was received by the membership on Friday, February 21, 2003. The motion is under BOD review. The motion will be voted on and resolved among the BOD.
The Treasurer sent the BOD members pictures of JACKETS via a January 19, 2003 e-mail . Wayne proposed that the NASAA website offer a lightweight jacket that would be made available through our supplier, Evergreen designs. The jackets would be ordered vendor direct via link from our website. Evergreen Designs, makes the Polo Shirts now offered on our website. The Chairman’s e-mail dated January 19, 2003 attached PICS of the proposed jackets. The Chairman said Wayne’s motion to offer a lightweight jacket through Evergreen Designs via direct link to our website was on the floor for a vote. After a lot of discussion, it was left that Wayne would make the clarifying motion to add a direct link for jacket(s) procurement via e-mail for vote by the BOD. Date for e-mail to BOD is to be determined by the Treasurer. Wayne will advise the BOD via e-mail.
B. F2F PLANNING
The Vice Chairman attempted to get BOD agreement on a time period for holding he 2003 F2F meeting of the NASAA Board of Directors in Helena, Montana. No alternatives to Montana for the F2F are in consideration. The BOD was requested to advise Lon Mitchell if a late July, 2003 meeting in Helena, Montana would be a problem.
VI New Business
There was no BOD discussion of New Business due to the time constraints of the meeting.
The meeting was adjourned by the Chairman at 23:00 EST
Don Dodge, Secretary