MINUTES
NASAA BOARD OF DIRECTOR'S MEETING
Time & Date: 2100 HRS, EST, 22 February 2007
I. Meeting Call to Order (Chairman)
The
Chairman called the meeting to order at 2124 hours, EST.
II. Roll Call (Secretary)
Luker Present
Duke Present
Jake Present
Charlie Present
- Lateness Excused; Joined the Meeting at 22:11, EST
Chuck Present
Wayne Present
Chui Present
- Lateness Excused; Joined the meeting at 21:40, EST
The Chairman distributed
the agenda in advance of the BOD meeting.
The agenda included attachments that presented the January 2007
Financial Report, and the PX Inventory a/o February 22, 2007.
III.
A. Reading of the Minutes
(Secretary)
The agenda noted that
written minutes from the October 26, 2006 meeting were en- route to the BOD via
e-mail. The Chairman moved that
the October 26, 2006 minutes needed to be reviewed via e-mail, approved, and
posted to the web site. The motion
carried.
Follow-up:
The Chairman received e-mail messages from the BOD confirming their agreement to the content of the October 26, 2006 minutes. Accordingly, the minutes were approved by the Chairman for posting on our website.
B. TreasurerÕs Report (Treasurer)
The January, 2007 Financial Report attached to the Agenda shows a balance as of 31
December 2006 of $ 8496.01.
Following motions, and without discussion, the TreasurerÕs report was approved for posting on our website.
IV. Assorted Reports
A. PX Status (S-4):
Jake directed the BOD to
the recommendations he had prepared and which were attached to the Agenda for
review:
1) Once the supplies of the FUJI, INSCOM, and
USAEUR stickers are depleted, Jake recommends we not order new
ones. They move VERY slowly.
Perhaps we consider redesigning the stickers?
2) Jake asked the BOD consider redesign of the Bumper
Sticker as well as the original ASA window sticker. Perhaps resurrect the
ŌOxymoronĶ bumper sticker.
3) Jake wrote that the hats, mugs, buckles, and
t-shirts arenÕt very representative of what we would like NASAA to be. Jake tried to move such items on e-BAY
with no luck. Jake suggested we
find a good supplier and redesign the hat and suggested that Duke investigate
his connection (i.e. HooverÕs Manufacturing ) that creates the caps and patches
posted on our website. Jake
proposed a patch-style graphic in the hat design.
Note:
Jake noted that the folks at Military Graphics will do designs for FREE. However, they are currently 12 weeks
behind in filling orders.
The Chairman opined that he concurred with working on
JakeÕs suggestions and opened the Floor to discussion. The Vice Chair made a motion to
accept the PX status report, as posted with the Agenda. Action on the motion
started but digressed to considerable discussion on design, who would do the
designs, fonts, sources for purchase of inventory items etc. Jake stated a decision on the FUJI,
INSCOM, and USAEUR stickers could be tabled for now because we have many of
them left in inventory.
After some digression onto other topics, the Secretary asked whether the
BOD had acted on the motion to accept the PX status report. The Vice Chair said the motion passed
and the report is accepted. Jake
agreed to send out art work for for BOD review via e-mail.
Website
(Webmaster):
After discussion, it was
agreed that Chui would send via e-mail a report of his progress with changes/
upgrades to our website. It was
agreed that ChuiÕs report would be included in this meeting report. Accordingly, Chui reported the
following in an e-mail received on
Saturday February 24, 2007 :
4) Membership Roster- Changed the format slightly.
Last names are listed first and membership renewal dates are being posted. Those listed are past and present
members (Renewal dates suggested by Vern Greunke)
5) Periodic Reports- The monthly financial reports are
presented in a table with the most current month on top. Hopefully, this will work out and make
it easier to read the reports for the entire year without making a separate
page for each month.
6) Links page-
I have received individual e-mail from various units and individuals
with updates for this page which is a good sign that the page is being visited.
7) Site map – This page was modified and is
still in the process of being updated.
This is the page where the Free Find link is posted.
8) To do:
I am in the planning stage for updating the TAPS section and also
exploring the possibility of establishing an NASAA web ring.
During the meeting, the Chairman agreed that the WebmasterÕs report should be added to the meeting report so that the BOD and act on it for postig during our next meeting.
During the meeting, Chui
proposed that we set up an NASAA webring and described its function. The Chairman and Vice Chairman
agreed that the BOD really do not have to vote on enhancements Chui wants to
make to our website.
However, Wayne mentioned a
concern, and after discussion, the Chairman requested that action to proceed with the webring should be held
until Chui provided more
information on the webring via e-mail , and Wayne provided more information about his
concerns. Accordingly, ChuiÕs
e-mail was received by the BOD on
Saturday, February 24, 2007.
The following information is extracted from ChuiÕs e-mail and reported
here:
1) A webring is a group of websites linked together in
a ring where visitors can easily travel from one website to another.
2) There are two webrings attached to our homepage,
the ASA webring and the COMSEC webring. NASAA is a member site on those two webrings.
3) Webrings are not an email list but a series of
webpages linked together in a ring where member sites add the HTML code to
their pages to facilitate the link of one page to another.
4) Our Webmaster would have control over membership.
In summary, Chui believes
that if we start an NASAA webring and contact webmasters of ASA/INSCOM sites,
visits to our website will increase, and our NASAA members can easily visit the
web pages of other webring site members.
Chui states that as
Webmaster, he would take on the responsibility of starting and managing our
webring and will report new member sites as they join.
Follow-up: The
Secretary and Vice Chair
responded to ChuiÕs e-mail and endorsed his recommendation and approach
to setting up a webring. As
members, we will see each new web site proposed for addition to the
Webring. Based on the Chairman
receiving similar views from other BOD members, the WebmasterÕs proposal to
create a web ring was approved by the Chairman.
B. MEMBERSHIP
The Chairman tabled
discussion of membership to NEW BUSINESS.
IV.
Old Business
A. Annual Election Status/ Results- The Chairman had
nothing to address on elections or elections results at this meeting. The results of the recent
elections are clearly and fully covered on our website.
B. Treasurer Position- Resolved. As reported in the last minutes, Wayne
Atwell has returned to his position as NASAA Treasurer.
C. Changes to the By-Laws- The Chairman tabled
discussion of the by-laws. The Vice Chair questioned why the by-laws discussion
was tabled. The Chairman stated
that BOD membersÕ thought and suggestions regarding the bylaws should be passed
around and discussed via e-mail
That way the BOD can be at or near consensus before we make official
changes.
D. YAHOO- The Chairman stated he had added Yahoo to
the discussion because of all the great things that have been happening to
it. Chui stated that Yahoo has 132
members on the e-mail list for Yahoo ( not all are NASAA members). Subject to checking the NASAA
membership list, he thinks that Yahoo has brought new members to NASAA. Chui needs to reconcile the
roster. The Chairman opined that
Yahoo may be a good recruiting tool if members on the Yahoo e-mail list join
NASAA.
E. New Items for PX- See PX reports for discussion.
V.
New Business
A.
Membership- The Chairman opened the discussion by stating he wanted the
Membership Chairman as an official BOD duty. He recognized what Jake and Wayne do in terms of
Membership; however, the Chairman stated Ō we really need someone to go out
there and really work to find new membersÉ.. with Yahoo and all that stuff we
really should be more active to recruit------can someone take it on as their
job? Ō Chui volunteered to
take on the job as Membership Chairman.
Chui said the job is a fit with what he now does as the NASAA
Webmaster. The Vice Chair agreed
to assist Chui in his new Membership Chairman duties. The Chair et al agreed.
B.
Funds Distribution
The
Agenda listed 1) NSA Museum 2) MI Museum 3) Wounded Vets @ Walter Reed and 4)
Cease Fire House as suggested targets for NASAA donations. The Chairman asked for motions to deal
with suggested targets B 1 and B2 tonight and table the others for discussions
in our planned Face to Face meeting this spring (See VC-New Business) Accordingly, motions were made
and passed to donate sums of $1000 each to the NSA Museum and the Wounded Vets
@ Walter Read. The Chairman will
obtain more specifics on the Wounded Vets per Charlie ZÕs request.
All members agreed to a motion
that an F2F meeting be held
in Washington, D.C. on April
19-22, 2007. It was also
agreed that Chui be re-imbursed for part of his travel expense to and from the
west coast. A motion was
carried to base the amount of ChuiÕs stipend on the cost of his plane ticket
and hotel accommodations.
Follow-up: An e-mail from Chui dated
February 24, 2007 the lowest price , round trip, via Jet Blue to Dulles airport
is $300 (not including taxes) . He will come to the meeting without any family. Chui asked if the BOD planned at
staying at the Reagan Hilton.
The Chairman agreed that the BOD will grant Chui re-imbursement for his
round trip plane fare and his hotel accommodations upon receipt of receipts.
Adjournment
A motion was carried to
adjourn the meeting since there was no further meeting business. The Chairman adjourned the meeting at
22:50 PM.
The above minutes were
reviewed by the BOD, and approved by the Chairman for posting via e-mail
received on March 3, 2007.
In a separate action, the
Chairman agreed that some proposals and motions made during BOD meetings need
more time for the BOD to consider and act on the proposal, motion, etc. As shown by these minutes,
actions delayed in the 2/22/2007 meeting were reduced to writing, and
circulated by e-mail for AYE or NAY votes subsequent to the meeting. A proposal by the Secretary to
standardize this process for future meetings was circulated to the BOD via
e-mail and received their agreement.
Accordingly, and in the interest of efficiently CLEARING DELAYED MEETING
ITEMS, the Chairman stated via
separate e-mails to the BOD that he is preparing a standardized system and form
for working such motions and proposals between meetings.
Sincerely,
Duke Dodge
Secretary
NASAA