MINUTES

NASAA BOARD OF DIRECTOR'S MEETING

2100 HRS, EST, 29 APR 2004

 

Meeting Site - "ASA/ INSCOM Chat" from Home Page

 

I.            Meeting Call to Order (Chairman) at 2105 EST

 

II.        Roll Call (Secretary)

            Luker              Present

            Lon                  Present

            Duke               Present

            Wayne            Present

            Jake                Present

            Charlie            Present

            Larry               Present

 

 

III.       A.  Reading of the Minutes (Secretary) Feb 04 minutes approved, appended to agenda, and pending posting to website.  No additions or amendments resulted from this meeting. At the Chairman’s request, the Webmaster will post the minutes to the website ASAP.

            B.  Treasurer’s Report (Treasurer) The April, 2004 Financial Report was provided to the BOD via e-mail. No additions or amendments resulted from this meeting.  At the Chairman’s request, the Webmaster agreed to post the Report ASAP.  Current published balance is $9,043.07.

 

IV.            Assorted Reports

            A.  PX Status (S-1):  The S-4 (Jake) reported receipt of the order for 100 new LFCF stickers (i.e. The ASA decal sticker) The ASA stickers are being passed out to re-ups and new members.  S-4 reported the sale of 5 hats and 5 NASAA patches. A check will be sent to the Treasurer.  Wayne and Jake will reconcile the PX inventory at a later date.               

            B.  Website (Webmaster): The Chairman congratulated the Webmaster on the new look, and easier way to navigate the NASAA website.  Larry reported he is working on some minor details to put the website in final working order.  Lon reported a problem with a scroll down operation on the website’s home page.  Larry knows the problem and will correct it.  The Chairman asked Larry to work offline to resolve Duke’s concern that the link to a source of ASA logo caps and patches at Hoover’s Manufacturing Company is missing from the NASAA website.

            C.  Membership (Wayne):  Wayne’s e-mail to the BOD stated we have 484 paid-up members a/o April 28, 2004. Further discussion of Membership concerns was deferred to the BOD discussion of Old Business.

           

 

 

V.                 Old Business

Membership growth is a continuing, first-priority concern of the BOD.  In this regard, the Chairman made a motion that new, or current members in good standing, be given $ 100 for each 10 new members they recruit for the NASAA. The Chairman noted that the membership form would require revision to note the referring member’s name.   All BOD members voted AYE to the motion except S-1.  Jake considered it would be ----“simpler to award $10 for each new member, with no limit on the number of new recruits.”  Jake pointed out the difficulty of each person finding 10 new members. From a funding standpoint, the dues paid by the new member would pay for the $10 paid for each new membership referral.  After discussion, the Chairman proposed amending the motion on the floor to pay $10 to referring members, in good standing, for each new member they bring into the organization. All agreed.  The BOD passed the amended motion.  The Chairman agreed to work with Larry on the way the membership initiative would be presented on the website. The membership application will also require revision to annotate the referring member.  The Chairman will also work to resolve how the application form will be changed.  The Chairman questioned the need to maintain cash reserves to cover the new membership initiative. After discussion it was agreed to simply maintain the $ 4000 reserve, per existing NASAA practice, and see how the new initiative works out.

           

 

VI.       New Business

            The New Business topic of the agenda was to determine how the BOD could best use available funds. Suggestions offered by the BOD, via e-mail in advance to the meeting included:

 

·        Another donation to the National Cryptologic Museum

·        Sizeable donation to the Army Intelligence Museum

·        Goods to support the troops in Iraq.  Follow-on suggestion that goods or gifts target INSCOM units serving in Iraq.

·        Child sponsorship program

·        Set aside to support membership reward program, if approved

 

The topic engendered considerable discussion among the BOD.   Everyone agreed to the idea of doing something with some of our money, in excess of the $ 4000 policy reserve.  Everyone also supported the idea that any donations stay within the military family, especially ASA/INSCOM groups.  However, no motion was presented on excess funds allocation pending the Chairman’s further review and proposals on the matter. 

 

VII.            Adjournment (Chairman):  Chairman motioned to adjourn.  Lon offered the second.  All approved.  The meeting adjourned at 2200 EST.