NATIONAL ARMY SECURITY AGENCY ASSOCIATION

Meeting Scheduled 11 July 02 Postponed Due to Network Difficulty

Minutes from the July 25, 2002 Meeting

I.          The meeting was called to order at 2113, July 25, 2002.

II          Roll call was taken.  Present are Bill Luker, Lon Mitchell, Wayne Atwell, Charlie Ziehl, and Don Dodge.  Don Dodge was voted to fill Seat 7 by email BoD vote.  Bonnie absent.

III.            Motion made and seconded to accept the minutes and financial report from the last meeting May 23, 2002.  6 ayes

            Balance as of May 31, 2002            $09,890.09

            Balance as of June 29, 2002            $10,283.06

            Membership at 598 members

IV.       Under Recurring Reports/Events the topic of membership, the website, and PX are briefed as an update to the BoD.  Regretfully, Bonnie, compelled by personal reasons, has found it necessary to withdraw herself from her position as Webmistress and from Seat 3 on the BoD.  The BoD is grateful for all her effort and successes on the site and wishes her well.

V.        Old Business

            A.  Upgrades to the website have been old/continuing business.  Unfortunately, with the departure of Bonnie, the site becomes and foremost order of business.  After significant discussion the motion is made and seconded to email the membership to request volunteer website assistance.   6 ayes  Motion then made and seconded for Lon Mitchell to write the draft email and, after review by the members of the BoD, for Wayne Atwell to email all members with known addresses.  6 ayes  More discussion takes place and all agree the website will be a focus area for the BoD's upcoming Face to Face (F2F) meeting on Oct 5, 2002.

            B.  The BoD discussed and agreed that Don's selection to hold a BoD seat, via email discussion and vote, was a wise way to do business.  This approach to doing business may be used more frequently because it provides for discussion and record of vote.

            C.  The PX is the next working issue and has received email discussion between meetings.  During this meeting the BoD agreed to the following 3-part concept for the PX:  6 ayes to concept

                        1)  The BoD will stock and sell limited quantities of small items that can be mailed in a standard 4X6-padded envelope.  This will facilitate moving stocks when positions shift on the BoD.

Meeting takes a most welcome detour at this point.  Stacey Atwell, Wayne's daughter, is present and volunteers to take over the website.  She manages website/s full-time.  She is to receive the customary $100 per month that the BoD pays for this service.  Thanks Stacey!

                        2)  Vendor direct sales (member to vendor) will be used to handle larger and more costly items.  The polo shirts being advertised on the site are an example of this approach.  It makes quality items available to the membership without a major investment, material stocking and handling.  The BoD will display selected items on the site.

                        3)  ASA items available at other sites will be identified on the NASAA website.  Members are free to surf shop and pick what they want.  The profit goes to the ASA site having the item available and helps them.  We want to be the focal point for finding the other ASA sites.

Don Dodge brought some ideas about baseball caps and theater patches due to the restrictive nature of the current Vietnam era hat.  Specific for what will be bought and stocked will be discussed at the F2F.

            D.  Discussion and reaffirmation vote taken to approve $5,000.00 donation to the National Cryptologic Museum.  Measure passed and will take place on Oct 5, 2002, Ft. Meade, MD.  All members at this meeting will be in attendance.  Wayne and Charlie to coordinate specifics with NCM.

            E.  Motion made to reimburse Wayne $250 that he paid out of pocket for the artwork for the polo shirts being sold from our site.  It passed (but will never be collected) by 5 ayes and 1 abstention.  The BoD appreciates Wayne's devotion and willingness to do what it takes to get the job done.  Attaboy Wayne!  Your contribution to the organization is greatly appreciated.

            F.  Paypal was tabled until further notice.

VI.  New Business

            A.  Reimbursement for BoD travel was discussed without  result.  Event (e.g., F2F in MD) more costly for some than others.  BoD members all sensitive to using funds to cover expenses though some use is justified as the cost of doing business.  Tabled for the F2F.

VII,            Meeting adjourned at 2300 hours.