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NASAA BOARD OF DIRECTOR'S MEETING Time & Date: 21:30 HRS, EST, 12 July 2007 Meeting Site: Yahoo! Messenger Web Conference I. Meeting Call to Order (Vice Chairman) The Vice Chairman called the meeting to order at 21:30 hours, EST. The meeting agenda had been distributed to the BOD in advance of the meeting via e-mail. II. Roll Call (Secretary) Luker Absent - Absence excused* Duke Present Jake Present Charlie Present Chuck Present Wayne Absent – Absence excused. * Chui Present *The Treasurer could not connect to the current Yahoo Messenger site. The Chairman was on official government business which disallowed access to the internet via Yahoo Messenger. III. A. Reading of the Minutes (Secretary) The Secretary prepared and distributed the minutes of the 22Feb2007 meeting to the BOD for review via e-mail in February, 2007. The Chairman authorized their posting on the NASAA website. In this meeting, the Vice Chairman made a motion that the 22FEB2007 meeting minutes be accepted as written. The motion carried. The 22Feb2007 BOD meeting minutes were approved, as currently posted. B. Treasurer’s Report (Treasurer) The Treasurer’s June, 2007 Financial Report shows a balance as of 30 June 2007 of $ 8923.67. The Webmaster noted the Report was already posted. Following motions, and without discussion, the Treasurer’s report was approved as posted on our website. IV. Assorted Reports A. PX Status (S-4): Jake’s PX Inventory dated 11July2007 included the on-hand quantities of all current stock, as well as an up-date on the action recommendations made and included in the 22Feb2007 minutes. The following summarizes current status on Jake’s recommendations: 1) Once the supplies of the FUJI, INSCOM, and USAEUR stickers are depleted, Jake recommends we not order new ones. They move VERY slowly. 2) Jake noted that the “ I Was An Oxymoron” bumper sticker recommended in the last BOD minutes had been resurrected. The sticker is now available for sale on the website. 3) The original ASA window sticker re-design is still pending. 4) The hats, mugs, buckles, and t-shirts aren’t very representative of what we would like NASAA to be. Jake tried to move such items on e-BAY with no luck. 5) Jake’s recommendation that Duke investigate a new cap design with Hoover’s Manufacturing is complete. A new black hat with our LFCF patch was designed by Hoover, proposed to the BOD, and approved for purchase by BOD action on a motion made by the Secretary via e-mail on June 7, 2007. Accordingly, a quantity of 100 black hats with the LFCF patch was purchased from Hoover. The hats were delivered and are now available for sale on our website. It was agreed by separate e-mail action that the selling price for the new Hoover LFCF cap will be $ 13.00. Note: Later in the meeting, the BOD approved Chui’s motion to post the price of the caps, links to the order form and to a picture of the Hoover cap on the website. Action completed subsequent to the meeting. The 11July2007 PX Inventory Report was approved as presented. B. Website (Webmaster): Chui noted some changes he had made to the Website homepage. The changes included links to: • Comments & Announcements • NASAA PX Items • Reunion News • Unit Links and Patches • Site Map • Membership Roster Chui stated that the HITS COUNTER on the web site’s first page shows 9384 hits since July, 2006. Also, Chui stated he has added more links to ASA sites and e-mail groups on the Unit Links and Patches page. After an acknowledgement of the Webmaster’s excellent work, Chui noted that our website now includes eight (8) ASA sites, including our own as webring members. Finally, the Webmaster stated he is planning to make more direct links from the first page to other parts of the website. After motions, the Webmaster’s report was approved as summarized above. C. MEMBERSHIP The Chairman’s agenda directed that this item be tabled. See discussion of membership under NEW BUSINESS. III. Old Business A. Changes to the By-Laws- The Chairman’s agenda recommended that this topic be addressed entirely by e-mail until details are ironed out and can be swiftly dealt with and the results formalized in a BOD meeting. That way the BOD can be at or near consensus before we make official changes to the by-laws. The by-laws topics to be considered and addressed via e-mail were noted as follows by the Chairman’s agenda write-up: 1. Permit continued participation by BOD Members Emeritus (e.g. Lon & Larry) so they can continue to participate as desired/compelled, but not on a required basis. The Chairman would propose they have a vote, but that a quorum still be based on official participation by current (elected) BOD members. 2. The Chairman proposed e-mail chat include the possible of three (3) seats specifically earmarked for members of INSCOM. This will help put a definite INSCOM face with us and help draw INSCOM people/vets to the NASAA. The first fill of the seats would be by “ draft/recruiting action” then by election/re-election. The Chairman has two recommendations so far, but has not drafted them. Both INSCOM candidates have expressed a willingness to be nominated for participation on the BOD. The Chairman noted the three (3) additional seats permit participation without eliminating the current level of BOD participation by ASAers. Note: The Chairman stated that by growing the BOD to include INCOM personnel we grow the potential for additional effort and capability. Yahoo! shows the promise of being able to handle the numbers. The immediate drawbacks include the need to put effort into: 1) changing the by-laws which would have to be accomplished by election time and 2) the difficulty in managing larger numbers, differences of opinion, etc. We do need to take steps to increase INSCOM personnel participation and membership, or risk eventual fade away of the NASAA. B. New Items for PX- See PX reports for discussion. IV. New Business A. Membership- The Chairman’s agenda state that this is the year we knock everyone’s socks off and the Yahoo (groups) innovation is sure a good start. The Chairman noted that Wayne, Jake, and Chui manage membership data and contribute by seeking new members. However, the Chairman wants the MEMBERSHIP CHAIRMANSHIP to be a formal duty for one of the current members of the BOD. In this meeting, Chui stated that he had semi-volunteered in the last BOD meeting to function as MEMBERSHIP CHAIRMAN. Chui also stated that Jake agreed to assist him. Jake thinks that membership should be a GROUP effort. The Vice Chairman agreed. The Secretary said a GROUP will get in each others way (…and work against Chairman Luker’s request for a single BOD member to be responsible for membership.) The BOD’s continuing discussion of membership turned circular with no action consensus. As a consequence, the Vice Chairman asked Chui to arrange for a “breakout” meeting the meeting of July 16, 2007 to discuss Membership as a separate item. This action is pending. B. Funds Distribution The Chairman’s agenda suggested that we share our wealth and make contributions of $1000 each to the MI Museum (ASA Wing) and Wounded Vets @ Walter Reed. The Vice Chairman tabled any discussion of Funds Distribution. C. Next Meeting Scheduled Duke questioned the need for BOD meetings during the summer, vacation months. After discussion it was agreed the next meeting would be held on August 30. 2007. The meeting will be a short recap rather than a full agenda with a ½ hour the target duration of the meeting. VI. Adjournment A motion was carried to adjourn the meeting since there was no further meeting business. The Vice Chairman adjourned the meeting. Sincerely, Duke Dodge Secretary NASAA |