MINUTES/MEETING
REPORT
NASAA BOARD OF DIRECTOR'S MEETING
Meeting
Site – NASAA CHAT
I. Meeting Call to Order (Chairman) 21:29 hrs, EST, October 14, 2004
II. Roll Call (Secretary)
Luker Present
Lon Present
Duke Present
Jake Present
Charlie Present
Larry Absent.
Justified.
Attending work related training classes.
III.
A. Reading of the Minutes (Secretary) July, 2004 minutes
were previously approved and posted to website.
IV.
Reports
The Chairman announced that this regular meeting
would be used for the single purpose of resolving the
plan for membership election of persons to fill BoD
seats 2 (Lon), 4 (Charlie), and 6 (Luker). On this basis, the BoD
concurred with the Chairman’s motion to dispense with the reports normally
covered in regular BoD meetings.
V Election Plan
Based on the BoD discussions during this meeting, the Chairman prepared the following notice to the NASAA memberhip:
NOTICE OF
INTENT TO CONDUCT ELECTION
Dear Members,
The NASAA
holds yearly elections for positions on the Board of Directors (BoD). This year,
2004, three (3) seats/positions are available.
Seats are currently occupied by Bill Luker,
Lon Mitchell, and Charlie Ziehl. No one is to be concerned about who holds a
seat or what job it is that they perform.
The BoD strongly encourages NASAA members to vie for seats and strongly appeals to INSCOM personnel to get involved, to join the organization,
and to help represent it. Elections are
held during November.
Timeline:
o Intent to Run: Incumbents and new candidates must announce,
via email or snail mail, their intent to run not later than 2400 hrs, CA time,
18 Nov 04. That's about 30 days from the
day this announcement gets posted to the NASAA
website. No new candidates or incumbents
will be accepted after midnight 18 Nov.
o Email your notice of intent to run to Larry Ridgway - larylin@zoominternet.net. Courtesy copy (cc) Wayne Atwell - Stalag8611@aol.com, and Don Dodge - duke16@earthlink.net.
If you have a photo to post with your intent, email/snailmail that too.
o For those without email, snail mail your
intent and photo to Mr. Atwell at PO Box 288, Odessa,
NY, 14869.
o Validation: Mr. Atwell will validate
membership status of those submitting an intent to run; candidates must be
members in good standing.
o Posting: Mr. Ridgway will post
validated intent to run notices to "Election News" at
www.nasaa-home.org.
o Candidate info will be maintained on the site until midnight, 30 Nov. This should give the membership an ample
opportunity to review data, decide, and vote.
o Ballot Acceptance: Ballots will be accepted between 0001 hrs, 20
Nov and 2400 hrs, 30 Nov 04.
o Email Ballot: Members must send their email ballot to Larry
Ridgway - larylin@zoominternet.net.
o US Mail: Snail Mail ballots go to Mr. Atwell at
o Ballot Contents: Three (3) seats/positions are available;
therefore, members may vote for 1 to 3 names max on their email or snail mail
ballot. Again, candidates are posted at
"Election News"
o Voting members must identify themselves on the ballot in a manner that will
permit Mr. Atwell to validate a member's right to vote. Votes received from people that cannot be
matched to our current, active membership roster will not be counted.
o Lag Time: 01-10 Dec is used to insure all snail mails
are received. Snail mail must be post
marked by 30 Nov 04.
o Effort to certify/validate ballots happens concurrently.
o Certification: Certification will be a joint
effort conducted by Mr. Atwell and Mr. Dodge.
Their effort will insure that voters are current members and that votes
count only once.
o Results Announced: 15 Dec, after certification, results will be
posted, under "Election News" and on the "Home Page". Good luck to one and all.
Step up to the
plate and run for a position!
The BoD agreed to the Chairman’s plan via e-mail on October 15, 2004. Luker and Lon announced intent to run to retain their seats. Charlie was tentative at the meeting, but has, prior to posting these minutes, also announced his intent.
VI Adjournment
This meeting of the BoD was adjourned at 22:00 EST, October 14, 2004.