| NASAA BOARD OF DIRECTOR'S
MEETING REPORT 2100 HRS, EST, 10 Aug 06 Meeting Site - YAHOO Messenger "Conference"! |
I. Meeting Call to Order (Chairman) The Chairman called the meeting to order at 21:03 EST II. Roll Call (Secretary) The Secretary called the roll. Those present: Bill Luker- Chairman Duke Dodge Jake Jacobson Charlie Cziehl Chuck Collins Monte Steiger Chui Banuelos- Lateness excused. Joined the meeting at 21:40 The Chairman distributed the meeting agenda to the members in advance of the meeting and noted the following pertinent to past BOD members: Lon Mitchell (Resigned with distinction) Wayne Atwell (Retired after years of distinguished service to the NASAA and was a Charter Member!) Larry Ridgway (Retired Aug 06). Larry stepped up to the plate in a time of urgent need and successfully maintained our website. III. Past Minutes and Treasurer’s Report A. Reading of the Minutes (Secretary) The Chairman noted that the last approved and posted minutes of which he had a record are dated 21 Jun 05. The last meeting, 8 Dec 05, experienced communication problems and no shows. Present at the 8 Dec 05 meeting were Luker, Jake, CZ, and Chuck. Duke confirmed that he did not issue a formal minutes report for the 8 Dec 05 meeting because he was not in attendance. Duke confirmed that the last approved and posted minutes were issued 21Jun 05 as stated by the Chairman. The Chairman said he will prepare and distribute the minutes of the 8 Dec 05 meeting and get them to the BoD for approval and posting, by email, ASAP. B. Tresurer’s Report (Treasurer) The latest financial report, as of 31 Jul 06, published by Wayne Atwell on a new format, was included with the agenda distributed by the Chairman. Balance as of 31Jul 06 is $8,365.78. The Chairman stated that we owe Wayne Atwell a debt of gratitude for continuing to perform the duties of Treasurer while we resolve how best to replace him. Thank you, Wayne! At the Chairman’s motion, the Treasurer’s Report was approved by the BoD as distributed. Accordingly, the report is approved for posting. IV. Assorted Reports The Chairman stated no votes were required on any report items presented in item IV. A. PX Status (S-4) The PX Inventory dated 9 August 06 was prepared by Jake and attached to the meeting agenda. The Chairman asked Jake if there was any need for the BOD to vote on ordering new supplies, or on anything else. Jake stated no new ordering of supplies was required. Jake stated some of our stuff needed re-design. Jake said he will send out his re-design ideas by e-mail. The Chairman told the BoD to work on re-design/artwork ideas between meetings, using e-mail. Later in the meeting, Monte said he had a baseball cap with a patch in front and asked if they were still available. Duke said caps and patches were still available. Ordering information is included on our website. Hoover’s catalog handles caps and patches for Viet Nam War Veterans, Korean War Veterans, Cold War Veterans, Europe Veterans, and Pacific Veterans. Pictures of the various patches are available. B. Website (Webmaster) The Chairman bypassed the Webmaster’s report until Chui joined the BoD meet. Chui joined us at 21:40 EST and provided the following information: 1. He has revised references to ASA to read ASA/INSCOM on some individual website pages. More pages require revision. 2. He is contacting webmasters from other ASA sites to tell them of our merging ASA and INSCOM, asked them to add links to their pages and webrings. He is asking them to join us and share links. 3. He revised our site’s reunion page. It is now a forum page where information on reunions can be entered by anyone having knowledge of an upcoming reunion. 4. Chui revised the membership sign-up page. The actual form still requires some updating to reflect name and address changes. Chui noted that there are a number of e-mail accounts, and three(3) e-mail programs associated with the webpage, and asked whether the BoD members use their e-mail accounts. Bill told Chui he would discuss the e-mail accounts with him via separate phonecon. C. Membership Discussion The Chairman stated we will dispense with a Membership Report. He stated further that formal responsibility for Membership will be assigned to someone. Jake acknowleged that Membership follow-up, and reporting responsibility will be discussed between meetings (these responsibilities were split between Jake and Wayne). Jake stated that he had sent out some membership applications, along with the new patch style stickers to the 372 Radio Research Company reunion. Jake said the reunion was next weekend. Jake said this action was good public relations even if no one applied for membership. Charlie Z said he would send applications and stickers to the 502nd Group as soon as he received their address. Jake advised Charlie to send the information to the reunions’ Point Of Contact (POC). Jake also acknowledged that stickers were available. The Chairman asked Jake why stickers were being sent to groups holding reunions. Jake said he paper-clipped the stickers to applications as a form of bribe to gain new members. Chuck praised Jake’s actions and acknowledged that Jake understands incentives. The Chairman made a motion that Jake’s actions be made routine practice and that Jake buy more stickers, as necessary, to support the effort. After discussion he asked all in favor of sending packets (i.e membership applications and stickers) to reunion groups say Aye. All present voted aye. The motion carried. Charlie notes his plan to cruise the website and asked everyone to advise him of any reunions of which they are aware. He will follow-up and make contact with the POC’s of such reunions. V. Old Business A. Service Recognition for Wayne, Lon and Larry The Chairman stated that service recognition for Wayne Atwell and Lon Mitchell, our former Treasurer and Vice Chairman, respectively, consisted of stained glass pictures the Chairman brought back from Iraq. Both men are pleased with their gifts. The Chairman will provide photos of the gifts to the BoD when available. Larry had not yet identified need to resign; a seperate show of appreciation will be awarded ASAP. A BoD motion carried to include a formal thanks for their good service to Wayne, Lon and Larry in this meeting report. Our thanks as prepared by the Chairman is as follows: The NASAA Board of Directors and the membership wish to formally acknowledge the faithful and selfless service of Wayne, Lon, and Larry. All three answered the call to service when needed by the organization. All three shouldered responsibilities critical to the continued survival of the NASAA. Wayne, our outgoing Treasurer and a Charter Member...with us from the beginning, continues to complete duties while we determine how best to fill the void his real departure will leave. Gentlemen, please accept our heartfelt thanks for your distinguished and dedicated service. B. Election of Officers The Chairman stated he could appoint people to positions; however, he opted to use the voting process to select new officers for the BoD. Accordingly, nominations were made and BoD voting completed in the sequence noted to elect the following to the BoD slate of officers, effective immediately: 1. Secretary - Duke Dodge 2. Vice Chairman - Chuck Collins 3. Chairman - Bill Luker During rapid fire effort to handle motions, discussion, votes, etc., it was clarified that only two officer positions needed BoD members appointed/elected to hold the duties; Vice Chairman and Treasurer. The Chairman and Secretary appreciate the vote of confidence. It was also moved and carried that the Webmaster be made a formal member of the BoD with all the rights, privledges and responsibilities. Accordingly, Chui was welcomed to the BoD by all present. Next, the Chairman expressed our need to select a Treasurer, a critical position on the BoD, a position that cannot be botched. Jake was nominated for the Treasurer’s position because he had worked closely with Wayne and knows the duties and responsibilities of the position Such duties include tracking membership, dues and all expenditures. Jake declined. Jake stated Wayne had agreed to hang on as Treasurer until the BoD found a suitable replacement. Charlie was nominated for the Treasurer’s position but declined acceptance until he has contacted Wayne to get a full picture of the work involved. The Chairman motioned that the BoD table election of a new Treasurer for now and handle the election of Treasure by a special session of the BoD. The motion was carried by a majority of BoD present. VI. New Business A. Service Recognition for Larry Ridgway The Chairman recommended that the BoD consider appropriate recognition for Larry Ridgway. Larry has found it necessary to retire. Such recognition is already in progress via a plaque designed by Jake; a draft was sent to the BoD for review. Jake noted that the plaque includes both ASA and INSCOM notations because Larry was a member of both organizations. The Chairman’s recommendation was treated as a motion and carried by all present. The Chairman agreed to write an appropriate piece for publication on the NASAA website. B. Changes to the By-laws The Chairman stated he was tabling discussion of possible changes to the organization’s by-laws to give the 3 newly elected BoD members a chance to get fully familiar with them. He asked the BoD to consider the following potential changes as food for thought and stated that the question of by-laws changes will handled by e- mail between BoD meetings: 1) Permit continued participation by BoD Members Emeritus (e.g., Lon, Wayne, and Larry) so they can continue to participate as desired/compelled, but not in a required to participate status? This retains expertise/continuity and workers on a voluntary basis. I would propose they have a vote, but that quorum still be based on official participation by current BoD members. 2) Add three seats specifically earmarked for members of INSCOM. This will help put a definite INSCOM face with us and hopefully help draw INSCOM people/vets to the NASAA. The first fill of the seats could be by "draft/recruiting action", then by election/reelection in following years. I have two (2) recommendations for INSCOM seats so far, but have not drafted them. Both have expressed future willingness to be nominated to the BoD. The three (3) additional seats permit participation without eliminating ASAers that are currently on the BoD. Note - If we grow the BoD, we grow potential for additional effort and capability. Yahoo shows promise of being able to handle the numbers. The immediate drawbacks will be need to put effort in to changing the by-laws which would have to be accomplished by election time and the difficulty in managing larger numbers and differences in opinion, etc. We do need to take steps to increase INSCOMer participation and membership or risk eventual fade away of NASAA. After some discussion, and concerns that there could be objections to a name change, it was agreed to handle by-laws discussions and changes via e-mail, between BoD meetings. C. : Other Topics The Chairman moved that the BoD return to the practice of monthly meetings, on the 3rd Thursday of the month, at 2100 EST. Reason: We have a lot of work to do. The Chairman’s motion was seconded. The Chairman amended his motion add October 6, 2006 for the next BoD meeting. NOTE to Chairman - This motion never carried due to Chui’s return to the meeting to give the Webmaster’s update as written above. Since there was no other New Business, a motion was made and carried that the meeting be adjourned. D. Adjournment The Chairman Adjourned the meeting at 2237 EST. This report was reviewed by the BOD and approved by Chairman Bill Luker Sincerely, Duke Dodge, Secretary NASAA |