NASAA BOARD OF DIRECTOR'S MEETING
2100 HRS, EST, 25 SEP 03
Meeting Site - "ASA Open Chat" from Home Page
Meeting scheduled for 25 Sep 03 postponed to 02 Oct 03 due to lack of a quorum.
I. Meeting Called to Order (Chairman) 2110 EST, 02 Oct 03.
II. Roll Call (Chairman for Secretary)
Duke Excused - Out of town
Wayne Excused - Representing BoD at 8611 Reunion
Charlie Absent - Suspected computer crash
III. Minutes and Treasures Report
A. Reading of the Minutes (Chairman for Secretary) Jul 03 minutes previously approved and posted to website. Note to membership - Minutes are reviewed and approved by email between meetings and are official when posted to our website.
B. Treasures Report (Chairman for Treasurer) August report provided by email, is approved; official report is posted on the web. The September report is delayed and will be prepared, approved and posted mid October due to reunion travel and attendance by the Treasurer. Current published balance is $7,831.25.
IV. Assorted Reports
A. PX Status (S-4) There are no vendor backorders. Current sales and receipts will be validated by S-4 and Tres on Wayne's return from travel. Receipts will be posted to the Sep Treasure's report. The BoD is looking forward to pictures of the newly added NASAA jacket added to the PX. Picture will feature our Treasure and his spouse.
B. Website (Webmaster) An upgrade to our site (e.g., Bravenet features) is in progress and should eliminate at least some Pop-Up adds. The webmaster was asked to contact our main provider to determine if/when our annual fee is due so that service does not lapse. No serious distrutions to service have been noted since the last report. The webmaster had done a mass emailing to the membership and a percentage (to be determined) came back as being bad addresses. It appears that members change providers or discontinue service without notifying the NASAA. The Chairman will address this issue in a letter to the membership due out in the near future. Because the internat is our primary means of communication with the NASAA membership it is necessary to have current email addresses on file.
C. Membership (Wayne) Tabled due to Wayne's absence. Wayne sure to be representing the BoD and NASAA well at the 8611 Reunion.
V. Old Business
A. Membership - Open discussion at every meeting; no motion required unless a viable motion is presented. Ideas addressed this meeting:
1) Attempt to get a current copy of Vern's database and others that may be available and do a mass emailing to see what we can gain in new members.
2) Work harder to target affiliate and associate members provided for by NASAA By-Laws.
B. Discussion – Add two new seats specifically for INSCOM members? This definitely gets INSCOM official presence in the NASAA and may encourage significant increases in membership from INSCOMers. BoD members present for the meeting are curious how many NASAA members are INSCOMers, but there is no sure way to tell at present. The feeling is unanamous that we must continue to encourage INSCOMer membership and participation.
C. Election According to the NASAA By-Laws, General Elections must be conducted in November each year. Amendments to the By-Laws may only be sumbitted during a General Election unless it is an emergency requiring immediate action by the membership at large. There was significant discussion to determine the process and timing of election events for 2003. The Chairman is to draft the plan and forward to the BoD for approval with posting to the website soonest. Current leaning for election via electrons is 21-28 Nov 03. One official motion was submitted by the Chairman and approved by all present. Another motion is in draft from for BoD review and approval via email.
1) Official Motion - That Section V, Elections, paragraph D, last sentence, be amended as follows" Delete the words, "including the Seat Number for which that member is running". The intent of this change is to eliminate membership reluctance to run for a seat because they would be directly competing against the named holder of the seat and/or the job the person holds. Upon approval of this amendment, the personality and position are not an issue. The highest vote getters get the available seats and the chips fall where they may with respect to seat retention and or release to a newly elected BoD member.
2) Working Motion - That the BoD be increased by two (2) additional seats, from 7 to 9, with the specification that these additional seats be occupied by bonefide members able to prove past or present assignment to INSCOM. The intent is to give INSCOM official presence on the BoD and thereby cement the direct ASA/INSCOM relationship. The hope is that this will lead to significant increases of membership and participation of the younger generation. If the heritage of ASA is to continue, the INSCOMers will have to carry the flag.
[Editorial note by the Chairman - The political (?) decisions made by the leadership, that caused the demise of ASA, caused a rift between those that were ASA and those that became INSCOM. Those poorly made decisions (can you tell I'm ASA?) can't be overturned. The rift needs to be forever laid to rest. The bottom line is the soldier (ASA or INSCOM) that has always done and continues to do the job. NASAA is for the soldiers that were/are there when the country needs them.]
VI. New Business No new business was anticipated or put on the table.
VII. Adjournment (Chairman) The meeting was adjourned at 2224 EST.