NASAA BOARD OF DIRECTOR'S MEETING

Scheduled Time & Date: 21:30 HRS, EST, 20 Dec 2007

Meeting Site:  Yahoo! Messenger Web Conference

I.          Meeting Call to Order (Chairman): The Chairman called the meeting to order at 21:51 hours, EST.  The scheduled meeting start time of 21:30 EST was delayed because a few BOD members encountered difficulties in logging on to the Yahoo! Messenger Conference site.    
 
NOTES:
1.  The Chairman distributed the Agenda to the BOD in advance of the meeting via e-mail. The Chairman's agenda described the called meeting as a short duration catch-up for the BOD meeting originally planned for last August.

2.  The Chairman's agenda also included a plan for an informal telephone conference at 21:15 EST to test the viability of using voice communications for BOD meetings/discussions at an alternate meeting site.  The telephone conference (optional) was aborted when it came time to start the official meeting.

II.           Roll Call (Secretary)
              Present:  Luker    
                           Duke     
                           Jake      
                           Charlie
                           Chuck
                           Chui
              Absent -  Kenny - Absence excused. *

*The Chairman was aware that our new Treasurer, Kenny Ley was out of town on business and would not attend the meeting.
 

III.        A.  Reading of the Minutes (Secretary): The Secretary prepared and distributed the minutes of the 12July2007 meeting to the BOD for review via e-mail on July 29,2007.    In this meeting, the Chairman acknowledged that the 12 July2007 meeting minutes were approved, as currently posted.

             B.  Treasurer's  Report (Treasurer) : The last Report was submitted by Wayne Atwell on August 31, 2007 with a noted balance of $ 8403.00, as posted on the NASAA website.  The newly elected Treasurer, Kenny Ley, has not submitted his first report, but has established an NASAA account and is conducting business on behalf of NASAA.  The Chairman stated he will  contact Kenny and get him up to speed on reporting procedures and requirements.

IV.        Assorted Reports

            A.  PX Status (S-4):  
   
Jake's PX Inventory dated 20 December 2007 was forwarded via e-mail in advance of tonight's meeting.  The PX inventory included the on-hand quantities of all current stock, as well as an up-date on his original action recommendations made and included in the 22Feb2007 and 20July2007 minutes.

Jake's forwarding e-mail noted that the new “LFCF” hats manufactured by Hoover and pictured on the NASAA website are selling well at $13.00 each, or $ 20.00 for two.   

 The 20December2007 PX Inventory Report will be posted on the website, unless otherwise modified by Jake and approved by the Chairman.

          B.  Website (Webmaster):  

Chui stated he is updating the Membership roster to include having one chart to show ACTIVE members, only.  

          C.  MEMBERSHIP

Chui plans to send out membership reminders to INACTIVE members in January, 2007.  Jake reported in his forwarding PX e-mail that he and Chui have gone through the entire membership roster, as posted on the NASAA site, and have contacted every member who did not have a membership expiration date as well as those whose membership will expire in December, 2007.  

Jake stated that Chui is working on a way to notify members when their membership is about to expire.  Chui said that thanks to Jake's work, some members are in the process of renewing their membership.

Further discussion of membership centered on the idea of Jake and Chui sending a preprinted post card to members to remind them when their membership is about to expire and urge them to renew their membership.  The Chairman agreed that the post card idea should be pursued.  The Chairman further stated that a motion to implement the preparation of post cards was not required.


V.        Old Business

           A.  Changes to the By-laws-

Proposed changes to the by-laws were composed by the Chairman, and presented  the 12July2007 meeting minutes.  In this December meeting, the Chairman withdrew the topic from discussion, until further notice.  The Chairman explained that the intent of doing something to get more participation from INSCOM vintage veterans has been accomplished by the addition Kenny Ley to BOD membership as our new Treasurer.  Kenny recently retired from the U. S. Army and served assorted assignments with ASA and INSCOM.

All present agreed the By-Laws discussion should be tabled for now.

           B.  New Items for PX

Jake noted in the forwarding e-mail for his December 2007 PX Inventory that he will soon buy NASAA “LFCF” window stickers as well as the round NASAA “ Patch Style” stickers. He suggested that he order at least 100 stickers, at a promised 30% discount, and a final cost of ~ $600.00 to NASAA.  Jake gives out stickers on an informal basis to members who re-up for more than one year, and to new members.  The stickers are also sold in our PX.  Jake stated that when he reorders the stickers, he will obtain an invoice from the supplier, Military Graphics and send the invoice to the Treasurer for payment.
       
          C.  Membership

The Chairman withdrew his consideration from a   previous BOD meeting that a specific BOD member should serve as Membership Chairman.  The present team of Chui and Jake is proven to be a viable way to handle membership concerns.

The Chairman requested that the NASAA website identify the BOD contact person(s) for questions concerning Membership.

          D.  Funds Distribution

1. The Chairman's agenda proposed a $1000 donation to the MI Museum(ASA wing/display).  In response to questions from the BOD, the Chairman stated he has contacts with the MI Museum and that one of our newest members is at Ft. Huachuca and very familiar with the MI Museum organization.  The new NASAA member is the drive that makes sure ASA gets more than a fair share of representation.  He is our conduit to the Museum.   With no further discussion, the Chairman's motion to give $ 1000 to the MI Museum was approved by the BOD.

2. The consideration in the 20July2007 meeting to donate $1000 to the Wounded Vets @ Walter Reed is tabled for now. The Chairman reported that for security reasons, Walter Reed has placed restrictions on what they accept.  Based on his review, the Chairman is also concerned that too little of money donated is actually converted to items the Soldiers need.


VI.        New Business

1. The Chairman made a motion to donate $2000 to Operation Helping Hands as an alternative to the Wounded Vets @ Walter Reed.  The program is reportedly directly managed by the Chaplain's Office, Walter Reed Army Medical Center.  The emergency fund helps soldiers and family members pay for hardship expenditures such as temporary housing, travel, meals, etc.   The BOD approved the motion by unanimous vote.

2. The Chairman's agenda included Cease Fire House as a donation option to be considered by the BOD.  This item was tabled for consideration at a future meeting.
.

 VII .     Next Meeting Scheduled
              
The Chairman set a tentative date for the next BOD meeting for mid January, 2008 (on/about Thursday, 24Jan).  Because the composition of the BOD has changed, the Chairman requests board members to review their schedules and make a determination as to whether, or not, a change to our meeting schedule is needed.

 VIII      Adjournment

A motion was carried to adjourn the meeting since there was no further meeting business.  

Sincerely,

Duke Dodge
Secretary, NASAA  
24Dec2007